Dashboard is the first of the features you can find in the Learning Manager platform, which allows us to know at a glance the status of our training instance. In this section you can check how are your Trainings, which are the best valued by the students, and who are the students with the best results. Remember that the Dashboard provides information about the entire instance, groups and users in general. Therefore it is only accessible to Administrator user access. It has of four sections: Trainings At the top you will see a results panel where you can check the status of the Trainings in your instance. Specifically: the number of total trainings created. the percentage and number of them opened. the percentage and number of them closed. the percentage and number of them planned (with an upcoming start date) Top rated trainings This is a ranking of the five most highly rated Trainings by the students. Remember that they can evaluate a Sprint at the end of their training, and that these evaluations can be consulted within the Sprint Trainings. The sum of all the scores of the instance results in this ranking. If you click on any of the Trainings, a side window will be displayed where you can check the details of these evaluations: the name of the user who has evaluated the Training. what date he did it. what rating he gave it. if he has added additional comments to his evaluation. Leaderboard Likewise, in this section you can see a ranking with the five highest scoring students of the instance. Remember that depending on how a Sprint and its Activities are configured, these can award a series of points to the student for completing them. The scores are added up training after training, and the accumulated score of each student is what determines this global ranking. If you click on any of the students, a side window will be displayed where you can check the same profile card that you can find in the Users tool, where it is indicated: the Trainings in which he has participated, detailing his status. the Awards or badges he has received, as well as his score and position in the global ranking. his Personal Information, with the basic data of his profile. Forum At the bottom right of the screen there is a dialogue icon inside a blue circle, this is the access to the Forum menu. This is a simple internal communication tool between administrators, which is exclusive to this section of the Dashboard. you can use it to leave our own impressions of the training to other administrators of the instance, and to see what others have commented. To add a comment you have to click on the space at the top where it says Write a comment, type what you want and press the Enter key. On each comment you can see who the author was and how long ago it was posted. To the right of each comment there may be three icons with different functions to moderate the Forum: if the comment is ours, you will see a pencil, to edit and change what you have written. And a trash can, to permanently delete the comment. whether it is ours or not, the warning sign icon allows us to mark a comment as inappropriate and hide it from the rest of the users.

The second section you can find in the Learning Manager of LMS is Learning. This is probably the most important or the most used, here you start to create the basic educational content, which are the Sprints or didactic units that constitute the formations. From this page you can also manage the Events and Trainings, although you will see this in more detail in other articles. Here you are going to focus on the Sprints section. The Learning page can be accessed by all users with a content management profile (administrators, authors and validators), although some will have limited access according to their roles. If you want to know more, see the article on Access roles for Learning Manager. Access to the Learning Manager tool, the first page where you land is the Learning section. It contains a list of all the Sprints to which you have access (depending on your user role), and the tools to create training content. From the release of version 5.26 (February 8th, 2023) it has been fixed that users with author role can view or edit Sprints and Channels created by other authors. From this release onwards, they will only be able to view in their workspace the contents created by themselves. However, it is still possible to access other Sprints or Channels if you have the direct link (URL). In order for an author to be able to freely access the rest of the contents of other authors, it is necessary to give him the role of general administrator, although this implies giving him access to the rest of the functionalities for this type of role. In the case of users with a group administrator role, they don’t have access to the contents of authors belonging to a group, even if they are designated as the administrator of the group itself. Trainings must be managed by general administrator roles. These changes do not impact instances that have the multi-organization functionality enabled. Thanks to it, catalogs can be created and Sprints and Channels can be added to them, so that all authors and group administrators can have access to the contents. Learning has several sections: Search bar Located at the top, it allows you to change the order of the list and filter the results to find the Sprints you are looking for. To do this you have several options: Search...: click on the search box, enter the keywords you want and press the Enter key. The tool will show you all the Sprints that are related to them. Please note that the search engine searches only in the titles of the Sprints, not in their internal content. Quick filters: first of the buttons to the right of the bar, the large funnel icon, allows you to make a first filtering according to two criteria: Sprint Status, whether Published, Unpublished, or Stateless (never published). Catalog, shows only the Sprints that belong to the catalog that you specify. Sort by: the up and down arrows allow you to change the order of the Sprints according to: Criteria: Can be sorted by Name, Creation Date , and Update Date. Meaning: within this criterion, the Sprints can be shown in Ascending or Descending order. Extended fields filter: the second icon with the smaller funnel allows you to locate the Sprint through the Additional Information values that you enter when creating it. To know more about Extended Fields you can check this article. Tags filter: in the same way you can also add Tags to a Sprint. In this section you can refine the search by filtering by those tags. List view: the last icon is used to change how the Sprints list will be displayed, as a series of cards with thumbnails or simply as a list of entries. Side menu Located on the right side, it allows quick access to the three sections of the Learning page: the current Sprints section, as well as Events and Trainings, each of which is explained in detail in the corresponding articles. New Sprint In the lower right corner, this button allows you to access the menu to create a New Sprint. This creation and configuration process is explained step by step in this article. List of Sprints Finally in the central part of the screen there is the complete list of Sprints to which you have access, if you have not entered any search criteria. Or if you have, the results that match what you have marked. Sprints are displayed in groups of thirty, if you use the card view, or twenty in the list view. To navigate through the following Sprints, you have at the bottom of the list the SHOW MORE button in the card view, or the page navigator in the list view. To the right of each Sprint there is a three-dotted line that gives you access to the editing and management menu, as you can see in the corresponding article. If you want to view the training contents of the Sprint, just click on the thumbnail or the title.

This article relates to the Events functionality previously existing in the LMS Legacy (v5.x) versions. For information about the current Events tool in LMS Admin (v6.x) check this article. An Event is a tool that allows creating and managing virtual and face-to-face sessions for students within the LMS platform. In this article you will see some basic notions of its different features, in order to better understand how it works. Who can create it? Any user with an administrator or author role can create an Event through the Learning Manager portal. To learn more about the user permissions required for each Event action, check this article. What elements does it have? Units An Event is divided into Units, or stages that can host as many sessions as you want, although we do not recommend more than 15 sessions per unit. The units can be evaluated, so that each session can have a corresponding evaluation added to it. Evaluations An Evaluation consists of determining the minimum, maximum and cut-off marks to pass the session. Once the evaluation is configured in the unit, it can be activated for the sessions that are part of it. Sessions The Sessions are time slots reserved to create a virtual class or a face-to-face class: The Virtual Class includes the URL where the corresponding virtual session will be registered, and a date and time reserved to carry out said session. The Face-to-Face Class includes the location and the date and time reserved for that session. Locations The Locations consist of spaces associated with rooms with a certain capacity of people. They can be registered in the same interface. How are registrations managed? There are two ways to register users for a session: Individual: users can be added on an ad hoc basis, one by one. Later it will be necessary to register them in the sessions you want them to attend. Groups: users can be enrolled through groups, all together. The process is the same as for individual enrollment, but all users within a group must be registered. The actions derived from the management of users and groups is similar to the enrollment in Sprints: Even if a user is removed from a group that was enrolled in an Event session, the user will remain enrolled in that session. Even if a group that was enrolled in an Event session is deleted, the users that belonged to the group up to that point will remain enrolled in the session. Self-enrollment When creating a session you can select the type of registration you want. Direct, as we explained in the previous section, or Self-enrollment. This means letting the student register freely in the sessions that interest him. In this case the administrator (trainer) will be able to select a deadline for enrollment, which will never exceed the start date of the session. The student will have an action button in the student portal to reserve his place, and the system will inform him of the remaining days to apply. If the session no longer has available places, the button will be disabled to prevent further enrollment. How is it evaluated? In the sessions of an Event you can simply mark the attendance or not of the student, or make them evaluable. To meet the criteria of passing an Event with evaluable sessions, two conditions must be met: the student has attended the sessions the student has passed the cut-off mark for all the evaluable sessions of the Event Trainer Role Events introduces a new role for the sessions, the Trainer role. When adding users to a session you can set one of them to have this permission. This will allow him, besides following the session as any other student, to be able to evaluate based on the criteria determined by the administrator, and mark the attendance of the students enrolled in the session. Video call tools Eventos integrates via API with three video call tools: Google Meets Microsoft Teams Zoom This allows the addition of a video call link from one of these three tools when creating a virtual or physical session. The use of these tools can be configured at the platform level, can be changed at any time and can be completely disabled if required. Students will be able from their sessions to launch the URL provided by the tools directly from the student portal. The type of license tool will depend on the client, the restrictions of the license contracted by the client will be applied. How to access? Student A new carousel will appear on the student portal showing upcoming Events, grouped by the next available session. Trainer In the student portal a new carousel will appear showing the Events in which he has the role of trainer. The difference, as we mentioned above, is to be able to evaluate the students, when the evaluation is enabled, and in any case to mark the attendance.

The third section that you can find in the LMS Learning Manager is the Channels section. Channels are shared spaces, composed of a series of Sprints distributed in stages. Their function is to represent a thematic learning area for the student, in the list of the My Learning area. Channels are very useful for grouping Sprints according to training needs. The operation of your Trainings is the same as the Sprints: you can register both users individually and by user groups, or using files in CSV format. The only difference is that in Channels, the Sprints previously completed by the registered user will appear as passed, while the rest will continue to be available in the channel menu. Who can create a Channel? Channels are part of the training content of your platform. Therefore, users with Author role are in charge of creating and editing them. However, the Channel Trainings belong to the administrative part, and therefore those in charge of summoning students are the users with Group Administrator role. In both cases, Channel management and Channel Trainings, the general Administrators have full access. You can check these accesses in more detail in the Access roles table for Learning manager. Group Administrators, although they cannot create or edit the Channels, they can view their content, as a requirement to be able to create the Trainings. However, Authors do not have access to the Channel Trainings tool, and therefore cannot view them. From the release of version 5.26 (February 8th, 2023) it has been fixed that users with author role can view or edit Sprints and Channels created by other authors. From this release onwards, they will only be able to view in their workspace the contents created by themselves. However, it is still possible to access other Sprints or Channels if you have the direct link (URL). In order for an author to be able to freely access the rest of the contents of other authors, it is necessary to give him the role of general administrator, although this implies giving him access to the rest of the functionalities for this type of role. In the case of users with a group administrator role, they don’t have access to the contents of authors belonging to a group, even if they are designated as the administrator of the group itself. Trainings must be managed by general administrator roles . These changes do not impact instances that have the multi-organization functionality enabled. Thanks to it, catalogs can be created and Sprints and Channels can be added to them, so that all authors and group administrators can have access to the contents. Channels page The interface of the Channels section is similar to that of the Learning (Sprints) section. The page shows a list of all existing Channels. At the top is the Search bar to filter the list and find the channel you are looking for. And on the left side you have an access to the Channel Trainings section. Create a new Channel To create a new Channel click on the + New Channel button located in the lower right corner. A side menu with all the editing options is displayed: Cover image: mandatory, select the image that will serve as header and thumbnail of the Channel. As in the case of Sprints you can upload an image from your computer or choose one from the image bank. Name: mandatory, to designate the title of the channel, visible to all users and used to locate it in the list. Description: brief additional information to the channel name, which is also used to search for the channel. Default language: mandatory, the language in which the contents are written. Visible members: enable this flag to allow students to see the other users in their group who are subscribed to the same channel. By default this field is enabled. Catalogs: If you have created Catalogs in your instance you can assign the Channel to any of them. This will facilitate not only their search, but also the subsequent management of the student Trainings. Awards: Allows you to award badges for completing the Sprints of the Channel. To do this, click on + Select a badge, which displays a new menu with all the available badges. When you have finished configuring all the fields, click on the CONTINUE button or press the ENTER key to create the Channel and go to the window and begin to edit its contents. Learning, Sprints in a Channel When you create a new Channel, or enter an existing Channel, you access the Learning section, where you can edit the content (Sprints) of the Channel. You can return to this section at any time by clicking on the menu access on the left side. Click on the + ADD LEARNING CONTENT button in the central part to start selecting the Sprints. A new side menu appears with the list of all the published Sprints. To find the ones you are looking for you can use the Tag filter, by clicking on the tags icon, or use the Search bar, by clicking on the magnifying glass icon. When you find the Sprints you want, activate the flags on the left side to select them (one or several) and click on the √ ADD button on the top right.. For a Sprint to be added to a Channel it must be published. If it is not, it will not appear in the list of selectable Sprints. Once you have added the Sprints you will see a list of them, where you will be able to: Set order, by clicking on the dotted column to the left of the Sprint you want to move, and holding down to move it up or down in the list. Make it mandatory, by activating the flag in the Required column. This way it will be mandatory that the student completes the Sprint to be able to access the following ones. By default this flag is activated. Remove it from the Channel by clicking on the three dots to the right of the Sprint and selecting the Delete option. Use the two + buttons to Add learning content, new Sprints; or Add stage, a new training path within the channel. Sprints Requeridos The fact that a Sprint is Required within a Channel will serve to determine the accessibility of the following activities according to a series of principles: To complete a Channel the user must have completed all Sprints that are marked as Required The Student can decide whether to complete the Sprints that are marked as not required The Administrator can modify the requirement or not of a Sprint in a Channel In case a Sprint included in the Channel has been completed at some point by the Student, it will be taken as completed with respect to the blocks in the Channel according to the following: If the Sprint has been completed, is marked as Required and is the next to be performed within the Channel, it will appear completed and the next Sprint will be unlocked. If the Sprint has been completed, is marked as Required and is not the next Sprint to be performed, it will be locked. Once it is reached, it will appear as completed. If the Sprint has been completed and is not marked as Required, it will appear as completed. Stages in a Channel Stages allows you to create training paths, setting blocks between Sprints to determine prerequisites between training content. Establishing stages allows you to divide the training content and establish more flexible learning paths: Within each Stage at least one Sprint is required to be mandatory Each Stage can have as many Sprints as you want Stages establish blocks between each other. If you want to advance to the next stage it is necessary to have done, and completed, all the Sprints marked as required in the previous stage Within each stage there is no mandatory order for the completion of the Sprints. They can be carried out in any order, except for the mandatory ones. The order in which the list is conformed is the one recommended by the author Resources The second access in the left menu gives you access to the Resources tool. You can use it to add external resources to the list, links to online sites outside the platform. Clicking on the + New Resource button displays a new side menu where you must enter the URL address of the resource you want to add, and click NEXT or press the ENTER key. The platform searches for the link and takes you to a new menu where you can Modify the thumbnail image, the Title and Description, and choose if you want to Hide URL and show content inside fullscreen window. Fill in all the fields and click on the + ADD button to include the new resource in the Channel. Trainings The third and last section is used to create and manage the Channel Trainings, open a new training action and invite students to the Channel content. The Channel Trainings work in a similar way to the Sprints one, to learn how to create and manage them you can consult the article that explains how they work. As in the Sprints, you cannot start creating a Training for a Channel until it has been published. Once published, it will not be possible to add, delete, change the order or assign mandatory nature of the Sprints that compose it. For any change it will be necessary to unpublish the Channel first.

Users is the LMS tool that allows quick queries on students' academic data, with a detailed summary of each student's progress. Find out more about its functionality and permissions by checking this article. Here we will go over what are its different sections and what each one can provide us with. Users Page Entering the Learning Manager, in the top central part look for the Users tab and click on it. It gives access to a page like this: It shows a list of the users that you manage, distributed in rows, with the following sections: Search for users: at the top there is a search bar that you can use to filter the list and search for certain users. To do this, enter the keywords, press the Enter key and the platform will show a list of related users. Name: the left column shows the first and last name, which can be different from the user nickname. Email: the middle column shows the user's contact email. Modified: the right column shows the date of the last profile modification. It may match the creation date if no changes were made, but not necessarily. Page: at the bottom there is a browser by pages, which allows to scroll through the list of users. By default the tool displays 20 users per page, although it can be increased to 50 in this same bar. The list of users displayed will depend on our user's access. If the user is an Administrator, we will be able to see all the users of the instance. But if the user is a Group Administrator you will only have access to users who belong to the groups or organizations to which we are assigned. Trainings Menu Clicking on any of the users in the list displays a side menu with information about him distributed in three tabs. This is the same menu that can be seen in the Leaderboard section of the Awards page. The first tab shows all the courses or Trainings in which the user was enrolled, both those that are currently open and those that have already been closed. These calls are divided into four sections: In Progress: the trainings that the user is currently taking or carrying out. Completed: the trainings that the user has completed so far. Not started: the trainings in which the user was enrolled, but has not yet started. Not completed: the trainings that have already been finished but the user was not able to complete within the deadline. Under these four categories there is the list of trainings that belong to each one, with the following sections: Search: at the top right there is a magnifying glass icon. Clicking on it, a search box appears to filter the results, by typing keywords and pressing the Enter key. Title: the first column contains the name of each training. Points: the number of points the user obtained in that training. Progress: the percentage of the training that the user has completed so far, complemented by a progress bar. State: reflects the current status of the training. It can be Closed or Open, depending on whether or not it has reached its deadline. SHOW MORE: If the number of trainings in the category is more than five, only the first five are displayed. This button allows you to display the next ones. Awards The second user tab displays the information regarding all the Awards or rewards that the user has achieved throughout his training. It consists of four sections Position: in the upper left, it shows the user's position in the global ranking of the platform, determined by the number of points he has received in the training sessions. Points: in the central part, it shows the total points that the user has received throughout all the training sessions in which he has participated. Number of badges: on the right, the number of badges the user has received for completing the trainings. Badges: the rest of the screen shows by a list of all the badges that the user has achieved, with their title and icon. Personal information The third tab shows two sections where we can check the user's personal data: Basic Information: the user name, contact email, name, surname and language selected for the contents. Demographic Information: user's location with data related to gender, locality and country.

The Awards page is another of the main tools of the Learning Manager. It allows us to see an overview of the scores and awards of the users in the platform. Here we can check the global ranking and the particular data of each one, check and edit the badges, and give new rewards. It has two sections, which we can be accessed through the menu on the right side of the screen: Leaderboard The first section is a global ranking of the users of the platform. It is the same as the one we have on the Achievement page within My Learning. The difference is that here we can see the entire list, not just the top ten, and also check the data of each individual user. At the top is the podium with the three best classified, and then a list by rows of the rest of the users. For each user we can see: his position in the ranking. his profile avatar. his first and last name. the number of points he has accumulated. The list initially shows the first ten classified. To expand the list and see the next ten, just click the SHOW MORE button at the bottom. By default, the Global Ranking shows the avatars and names of each one to the rest of the users. But if we want to preserve privacy and maintain anonymity in the list, there is an option within the Configuration section (cogwheel in the upper right). Within the General tab we look for the Ratingsection, which gives us three options: Complete: all users can see the profile images, name and surname of the other participants. Anonymous users: All users will be shown with an anonymous avatar image and the alias "anonymous". Custom: Users will be able to customize the image and the alias with which their profile will be displayed in the rankings. User Profile Clicking on any user will display a side menu with a more detailed record of each user's academic data. Including the Trainings in which he has been enrolled and his progress, the Awards he has obtained, and his Personal Information. This tab is the same as the one we can access from the Users page. To learn more about its contents, see the related article. Award In addition to consulting the academic data, in this section we can also reward users with new badges and points. In each of the profiles we see a blank box that allows you to select it, if you click on it a check appears indicating that it is selected. We can choose one or several users at the same time. Selecting profiles highlights the AWARD option in the upper right. Clicking on it displays a side menu, with a box to specify the number of points, and a list of all the badges available to mark the ones we want to award. Points and badges can be awarded at the same time, or just only one of the two. Once checked, click on the SAVE button to make the changes effective. Badges The second section of this page is used to create and manage the badges that will be awarded to users in training sessions. By clicking on the menu access on the left, you will have access to the complete list of badges that have already been created, with a preview of their avatar, title and description. The first thirty badges are displayed according to the selected order criteria (by default, the most recent ones), and the SHOW MORE button at the bottom of the list allows you to see the next ones. Order by At the top right there is a drop-down menu that allows us to change the order in which the insiginias are displayed. We can sort by Name or Date, and this order can be Ascending or Descending. Search At the upper left there is an icon with a magnifying glass, clicking on it displays a Search box, with which allows you to filter the list and search for certain badges in particular. To do this, type the keywords, press the Enter key, and the list returns the related results. New badge If you want to create a New Badge, you must click on the + button   at the bottom right. A side menu will be displayed where you must fill in several sections: Edit image: by default the platform assigns a simple avatar to the badge, which you can change for any image you want. Clicking on the small button next to it, you access the selection menu, where you can choose your Own Image or any of those available in the Online Gallery. Title: the name that will designate the badge. Description: a brief description with the meaning of the badge, visible to all users. Criteria: the requirements to obtain the badge, visible also to all users. Issuer: name and website of the organization awarding the badge. When you finish filling in these fields, click on the ADD button at the top right to create the new badge. Edit a badge Next to the title of each badge there is a three-dot drop-down menu that gives access to two options: Edit: displays the same side menu used when creating the badge, and from which we can modify the badge characteristics: title, description, avatar... Delete: allows you to delete the badge from the instance permanently. However, you cannot delete a badge that is currently being used in any Training. If you do so, the platform returns an error box, reporting the Activities or Sprintsin which it is being used. Therefore, in order to delete the badge you must first remove it from these trainings. Remember that if you delete a badge, it will no longer be used in the future, but it will not disappear from the award history of users who have already earned it. Delete a badge There is also another way to delete badges. If you click on the empty box next to the avatar of each one, the DELETE button in the upper right will be highlighted. By clicking on it, you can delete several badges at once, as many as you have selected.

The Reports page is the last of the sections that the LMS' Learning Manager makes available to us. It is a particularly useful tool for the management of training results, not only to consult but also to export complete reports by user and training. It shows the aggregate user reports, that is, information of each user of the instance related to all the contents located in it. It has two sections, which can be accessed through the menu on the right side of the screen: User Report This is the main interface, the data board from which you can select the filtering criteria and display the first results of your query. The main part of the screen is occupied by this table, which shows the first twenty results of our search, where each row represents the progress of a user in a given Training . To scroll through the results there is a page index at the bottom of the list, which will also allow you to increase the number of entries displayed on each one, from twenty to fifty. By default this list shows a series of fields distributed in columns, which in each case inform us of: student's avatar. student's name and surname. student's nickname. name of the Training to which the results correspond to. total time that the student has spent on this training. average time spent in each session. average number of visits per week, or times the student has logged on. points obtained in the training. student's status in the Training. It is indicated by a color, which can be: Green, if he has already completed it. Orange, if he is still in progress. Red, if he has not been able to complete it. Grey, if he hasn't started it yet. deadline of the Training. percentage of the Sprint that the student has completed so far. These fields will be the columns that will appear in the CSV format report that you will export later. That is why the tool gives us the option to also add other result fields as well. To do so, click on the gear wheel at the top right of the list. A menu with another set of default categories will be displayedt: student's grade. Sprint cut-off score. whether or not the student has passed the training. date and time of the first access to the training. date and time of the last access. number of badges earned by the student in the course. number of points awarded during the course. In addition to this, you can also add to the report all the fields that can be filled in when creating a Sprint in the Additional Info section. Filter by group At the top left there is a drop-down menu that allows you to filter the results of the list by user groups. Clicking on it displays a list of all the existing groups on the platform, sorted alphabetically. Search manually or use the search engine that appears at the top of the drop-down menu. Select the group or groups you want and click on the SEARCH... button on the right to apply the filter to the list. Above the list there is a small field entitled Show: which tells you of the groups for which users are being displayed. If you have not selected a group, its value will be "All groups". To remove any of the groups uncheck it in the drop-down list and press the SEARCH... button again. To remove all the groups and return to the general list, uncheck each one, or directly use the Clear Filters button, with the symbol of a back key, and press the SEARCH... button again. Filter by date The tool also allows us to filter the results for a certain period of time. Click on the funnel-like button located at the top right, it opens a small window. Here you can set a date range to limit the results. Choose the start and end date, and click the APPLY button. To return to the general list, simply return to this window and click on the RESET button. Export the report Once you have selected the fields you want for your report, and filtered the desired results, obtain the resulting list in CSV format by clicking on the → EXPORT button. Due to the complexity of the task (all the information of each user related to the platform must be collected) the user report is generated in the background, a warning will appear on the screen indicating that this process is being carried out. Check the new section History Reports to know when it is available for download. For technical reasons there is a limitation of 150,000 lines or results in the report. This limit must be taken into account in order not to exceed it when filtering the number of results in the queries. History Reports The next step is to access this second section through the access in the menu on the right side. There is a table with a list of all the reports requested to the platform, and whether they have been generated or not, that is, whether or not they are ready to download. This list includes some simple fields to easily find which is our specific report: Type of report. User that created it. Status of the report. It can be In Progress if it is still being generated, or Completed if it is ready to download. Create at indicates the date and time it was requested. Next to these fields there are two buttons with the basic functions: DOWNLOAD REPORT to save the list to our computer in CSV format. DELETE, after generating and downloading a report, it will still be available to download at any time. Click on this button to remove it definitely and make it disappear from the list. IMPORTANT: both the Sprint training reports and the grouped reports are run once a day. The amount of data displayed needs to be calculated after 24 hours of use of the platform. Therefore, the data query of both reports will reflect actual data from the previous day.

Which are the new reports? Netex Cloud improves the functionality of the Reports tool by adding new types of reports, which provide much more information about the outcome of the trainings and the students' results. The Surveys Report allows us to access detailed student feedback on the training through a satisfaction survey. The Detailed Response Report gives us access to a detailed record of all attempts and answers of the students during the tests and quizzes of the training. And the Activity and Connections Report shows us exactly how much time each student spent on the training and at what times of the day he logged on. These reports, like the Progress Report, are in CSV format and are downloaded through the History Reports, but the process for generating them is different, as you will see below. REMEMBER, due to the volume of data and queries received from the different instances, it is necessary for the platform to update its reports on a daily basis. Which means, the reports you check do not show the academic results updated at the moment, but in the previous 24 hours. The cut-off time at which the process of updating the reports starts is 00:00 UTC (London time). To learn more about this process you can check the article that explains it in detail. How do the new reports work? The Activity and Connections Report is a detailed record of all the connections of the students summoned in a Training. This means that the system generates it automatically as soon as there is activity by the students. It is therefore activated by default for all the trainings, it is not necessary to configure it beforehand. On the other hand, Surveys and Detailed Response Reports require that there is at least one xAPI activity in the Sprint, such as a satisfaction survey or a knowledge test, which asks questions to the student and generates results for the report. For example, if you conclude the Sprint with some questions to know the satisfaction of the student with the contents, the Survey Report will help us to see the feedback of each student and on what date he answered. Or if you add a final test to evaluate what the student has learned, the Detailed Response Report will also show you whether the answers were correct or not, and the number of attempts. For this reason it is important that the activities have the appropriate xAPI format and are properly configured as a quizz or test. Otherwise, the report will not be able to generate any results. Configuring Surveys and Detailed Response Reports Once you have the xAPI Activity properly edited and configured, log into the portal with your user and enter the Learning Manager. The xAPI activity can be added to the Sprint either by a user with Administrator role, or by an Author or Validator. But only the Administrator can generate the reports, since it is necessary to enter the training for this. In the Learning section, find the Sprint you want in the list, or create a new one, and click on it to enter the Editor. Remember that you cannot add or edit activities if the Sprint is published. To do this you must unpublish it first. Click on the + New activity button to select the SCORM/xAPI activity, and click on Create. You can also choose the Browse option if you want to import a previously used activity from the Library, but remember that it must be compatible with a survey or test. In the pop-up window, in addition to importing the xAPI file and other configuration options, you will see a new section called Reports. This is the flag that you must check if you want to check the Surveys or Detailed Response Reports from the data generated by this activity. If you leave the flag unchecked, the system will not give you the option to download it, although you can always go back to edit the activity and activate it. Choose one of the two options and click on √ SAVE to apply the configuration. The satisfaction questionnaire (Surveys) and detailed response report options are mutually exclusive, which means that only one of the two can be chosen. When you do so, the other one will automatically fade out. In order to change it, first deactivate the one you have chosen. How to generate the Reports? Once you have successfully created and published your Sprint, and summoned the students, you can start checking the new reports. REMEMBER that reports are generated every day at 00:00 UTC. To check the results up to a certain date, you must wait at least until the following day. For example, if you have created the training today, even if the students have already participated in it, you will not be able to check the results until the following day. Surveys Report To generate a Surveys Report you must enter the Sprint Editor once again, but this time click on the Trainings tab at the top, to select the training you want to obtain the results for. Inside the training, go to the Activities tab, in the list look for the activity for which you want to obtain the report and click on it. A side menu is displayed with the user progress in the selected activity. By clicking on the REPORTS button you will see the types of reports that can be generated from this data, in this case select the Satisfaction survey result option. A pop-up window will indicate that the report is being generated and you must go to the History reports to download it. If when you click on the REPORTS button the Satisfaction survey result option does not appear, it is very likely that the activity is not configured correctly and has not generated the necessary data. Try checking the xAPI file and create the activity again. To download the generated report, go back to the main page of the Learning Manager and follow the route: Click on the Reports tab at the top. Go to the History reports section in the right column. In the list of generated reports, yours should appear in the first places with the heading Satisfaction survey result. You can check it by looking for the name of the Sprint and the training in brackets, the user who requested it and the time of creation. Click on the DOWNLOAD REPORT button to download a file in CSV format to your computer. If the requested report is not listed or its status is In progress, it is still being generated by the system. Depending on the size of the training this process may take a few minutes, please wait and try again later. When opening the CSV file with any compatible application, you will see the list of entries, one for each user's answer to the survey questions. The fields reflected in this report are: User status. Training enrollment status. Sprint ID and name. Training ID and name. Activity ID and name. Question. Chosen answer. Date and time. Detailed Response Report To generate a Detailed Response Report the process is the same as above. Go to the Training, and in the Activities tab click on the xAPI activity that contains the test or quizz for which you want to obtain the results. Clicking on the REPORTS button you will see two new types of reports, Questions and answers and Answers aggregated report. The difference between the two is that the Questions and answers report provides a more detailed record, showing all the answer attempts for each student. The Answers aggregated report simplifies the results, showing only the overall percentage of correct and incorrect answers for each question. Once the pop-up window indicates that the report is being generated, once again go to the Reports tab, and in the History reports section look for your report in the list with the heading Questions & answers or Answers aggregated report. Download it to your computer with the DOWNLOAD REPORT button. The Questions & answers report will have the following fields: ID and user name. User and training enrollment status. Sprint ID and name. Training ID and name. Activity ID and name. Question. Attempt number. Chosen answer. Result. Score obtained. Date and time. For the Answers aggregated report it is simplified to: Sprint ID and name. Training ID and name. Activity ID and name. Question. Percentage of correct and incorrect answers. Activity and Connections Reports The Activity and Connections Report, as explained above, is not linked to any specific activity but to the training generally. That is why in this case you must go to a different section to generate it. Once again enter the Training and follow the route: At the top click on the Students tab. In the right column choose the section Summary progress. Click on the REPORTS button and select the Connections detail option. Once again the pop-up window confirms that the report is being generated, go to the History reports and look for it in the list with the heading Connections detail. Download the CSV and you will see it has the following fields: ID, user name and full name. User status and enrollment status in the training. Sprint ID and name. Training ID and name. Session start date and time. Session end date and time. Session length.

What is the Users Tool? Until now, if you wanted to check the status of a user's training or their personal data, you had several features available, such as Reports or the user section itself within the Configuration tool. Now LMS has implemented a new feature that allows a quick and agile query of the academic data, without leaving the Learning Manager. What is it for? It is the Users page or tab, which can be found in the main interface of learningCoud. There you can see all the users of the platform and a summary of the progress of each one. It also has a search tool and a side menu with several sections to make it easy to access and consult the information. How to access? To enter the Users page you must first log in to your instance and enter the Learning Manager section. Once there, in the top row look for the Users section, between the Channels and Awards sections, and click on it. Who can use it? This functionality gives access to students' academic and personal data. That is why your access must be limited to certain types of profiles, in this case the administrator profiles. Users with an Author or Validator profile do not have access to this tool, and therefore it will not be visible to them when they access the Learning Manager. Therefore only administrators will be able to use this query tool. But within them the access will be different, depending on whether they are: Administrators, in which case they will have full access to the tool, they can consult the data of all the users of the instance. Group administrators, who have limited access to this database. They will only be able to consult the data of the users belonging to the groups or organizations they manage. The rest of the users will not be visible to them. There is one particular case in which a Group Administrator will be able to access the data of all users, and that is when he has no group assigned to him. In that case, since there is no filter, he will have full access. How to use it? To learn more about how to use the User Tool and what sections does it have, you check this article that explains it in detail.

What is a Carousel? Carousels are a different way of organizing training contents and make it easy for students to access them in the Netex Cloud platform. It is a list of thumbnails in horizontal scrolling, similar to those we are used to seeing in other content platforms. Each of these lists represents a topic, and its thumbnails give access to the different Sprints and Channels we want to lead the student to. How do they work? Carousels are lists that allow us to group and organize the training contents to make their access easier and faster. As the training becomes more complex and advanced, the number of Sprints and Channels multiplies, making navigation through the contents more complicated for the students.So that everything have a more intuitive order, and the student can see at a quick glance the courses grouped by topics, which trainings have been completed or which are scheduled for the future... that is what Carousels are for. This is the main navigation tool through the contents, which shapes the Home page of My training, and serves as a filter in the other sections. In addition, this functionality is active by default for all instances, both new and existing, so it is not necessary to request it to start taking advantage of it. Carousels are created and edited in an integrated way through Learning Manager, as we will see in the articles of the "Carousels" section in this Knowledge Bases.